Request for proposals (RFQ)
Bid Reference: PRI-RFP-2026-017
Project Title: Supply, installation, and annual rental of a prefabricated Office unit
Client: Penal Reform International (PRI) Africa
Location: Masaka Main Prison, Masaka district, Uganda
Issue Date: 28th August 2026
Closing Date: 10th September 2026
- Introduction & Background
Penal Reform International (PRI) invites quotes/bids from eligible, qualified and experienced contractors for the supply, delivery and installation of one prefabricated office unit for leasing.
The unit will be situated within the secure perimeter of Masaka main Prison in Uganda. It will serve as an administrative workspace for our field staff. Due to the operating environment, strict adherence to institutional security protocols, robust material specifications, and rapid on-site deployment are mandatory.
- Scope of Work
The successful bidder will provide a comprehensive and ready-to-use prefabricated office unit under an annual lease agreement. The scope includes, but is not limited to:
- Supply & Delivery: Transport of a heavy-duty, fully finished prefabricated structure to the designated site inside the correctional facility.
- Installation & Commissioning: Complete assembly, levelling, and anchoring of the unit on-site, including integration into existing utility frameworks.
- Maintenance & Support: Provision of full routine and emergency maintenance services throughout the duration of the rental lease.
- Decommissioning: Safe removal and site restoration upon expiration or termination of the lease contract.
- Technical Specifications
The prefabricated unit must meet or exceed the following structural and environmental standards:
- Dimensions: Approximately 6.0m x 2.4m.
- Structural Integrity: Fire-retardant materials, high-density insulation suitable for local climate conditions, and heavy-duty, anti-vandal steel exterior panels.
- Security Features: Reinforced steel entry doors with high-security deadbolts, window burglar bars/grills, and shatterproof or reinforced glass.
- Electrical & HVAC: Pre-installed electrical wiring (distribution board, LED lighting, internal sockets, data ports) and an energy-efficient climate control system (Air Conditioning/Heating).
- Interior Layout: Open-plan workspace designed for 2 to 4 staff, featuring low-maintenance with heavy-duty flooring.
- Special Conditions for Prison Operations
Operating within a correctional facility requires strict operational compliance. Bidders must agree to the following terms:
- Personnel Clearance: All delivery and installation personnel must pass comprehensive security background checks prior to entering the facility.
- Tools and Material Control: A strict inventory of all tools, vehicles, and equipment will be conducted daily at the prison checkpoints. No cellular or recording devices are permitted without prior authorisation.
- Work Schedule: Installation activities must align with strict facility operational hours (Monday to Friday, 9:00am to 5:00pm East African time). No weekend or after-hours work is permitted unless specifically authorised by the facility officer-in-charge.
- Lease & Financial Terms
- Contract Structure: The unit will be acquired via an operational lease with a fixed annual rental fee, payable annually in advance.
- Lease Duration: Initial term of one (1) year, with an option for annual renewal up to 2 years, subject to performance and funding availability.
- All-Inclusive Pricing: Financial bids must include all capital costs (manufacturing, delivery, installation) amortised into the lease pricing.
- Submission Requirements
Interested bidders must submit their proposals in two separate sections (Technical and Financial) containing:
- Technical Proposal: Detailed floor plans, material spec sheets, structural certifications, and a clear timeline for delivery and installation.
- Security Compliance: The bidder’s willingness to comply with prison security clearances and operational guidelines.
- Financial Proposal: A transparent breakdown of the annual rental cost, maintenance inclusions, and any applicable one-time setup or extraction fees.
- Evaluation Criteria
Proposals will be evaluated based on the following framework:
- Technical, Compliance, Quality & Delivery: 40%
- Financial Competitiveness & Lease Terms: 60%
- How to Apply
Submissions must be delivered electronically to africaoffice@penalreform.org or via delivery of a hard copy in a sealed envelope to PRI offices on Plot 4999 Kironde road Muyenga- Kampala, Uganda, no later than 4:00pm East African Time on September 10th, 2026. Late submissions will be automatically rejected.
For site visits or technical clarifications, please contact the Procurement Office at the email above before September 4th, 2026.
__________________________________________________
Consultant
for the final evaluation of the PPRO-Child project
External evaluator – consultancy
Protecting procedural rights of children in the digital age (PPRO-Child)
PRI is looking to recruit an external evaluator on a consultancy basis to assess the effectiveness, relevance, coherence, impact and sustainability of the EU-funded project entitled Protecting procedural rights of children in the digital age (PPRO-Child). The project falls under the EU’s Justice Programme (JUST-2023-JACC-EJUSTICE) and aims to protect procedural safeguards in the context of digital justice across the EU and Ukraine.
This consultancy is expected to begin in September 2026 and conclude in November 2026. Full terms of reference, including details on how to submit an application, may be found here: PPRO-Child_ToR 18082026.
The deadline to receive applications is 23:59 CEST on Sunday 30 August 2026.